Synopsis Liquor Licence Application

A1 SYNOPSIS: NOTES AND MANAGEMENT OF LIQUOR LICENCE APPLICATIONS

Notes:
1. All liquor licence applications now must be submitted to Designated Liquor Officer (DLO) at each SAPS office.
2. The DLO then submits it to City Manager: Office of Manager Subcouncil’s who in turn will, via Sharepoint notify each respective Subcouncil Manager.
3. Each application needs to be dealt with in total of 35 working days.
4. DLO has 7 working days to submit to City Manager.
5. City Manager to Subcouncil’s and returns to be done within the 28 working days thereafter.
6. In order to allow sufficient time to compile a report for a Subcouncil and time for Manager of Subcouncil’s to provide input to the liquor authority it in proposed that not more than 10 working days are utilized to obtain input from the relevant stakeholders.
7. Stakeholders are :
  7.1 Ward Councillors
  7.2 Community Based Organization (create list per ward -  email address)
  7.3 Ward Committee Members (create list per ward – email  address)
  7.4 SAPS Community Police Forum: Communicate via Station Commissioner
  7.5 Any other possible stakeholders (To be identified in conjunction with Ward Councillors)

A2 8. Internal Departments:
  8.1 Town Planner
  8.2 Health
  8.3 Fire and Rescue Service (Get applicable official email address per Ward)
9. Councillors need to be made aware that if no comments are received by due date it will be recorded as such in the report.
10. DLO to certify that neighboring residents were informed.
11. Councillors to note that By-Law on Trading Hours has been    promulgated.

PROCESS SUMMARY:
A. Receive application via Sharepoint/email.
B. Forward to Stakeholders with very specific due date for comments (Note that not only 10 working days allowed for comments)
C. On the 12th day prepare the report: Liquor Licences received
(Copy of template attached)
D. Notify Chairperson and Ward Councillors of meeting to be discuss report. (To be done within 24 hours after report is prepared).
E. Submit recommendation to the office of the Manager Subcouncil’s for forwarding to Western Cape Liquor Authority.

A3
Note:
(i) Attached are pages 55 and 56 (extracts from the Council agenda) referring to the process and procedure in applying for ‘’EXTENDED LIQUOR TRADING HOURS ‘’: Please discuss this with Councillors as an almost similar process are to be followed (as in the case with a liquor licence application) in dealing with these applications.
(ii) Subcouncil Managers will be responsible for points 9 – 12 (a draft report template is in process of being prepared and will be circulated under separate cover)